After drafting a report, the next step is to ensure that it can be read and easily understood by others.

• A. Sometimes
• B. Not necessary
• C. False
• D. True

Answer: (D)

Clear communication is the aim of a drafted report. After writing, you need to ensure the content can be read and understood by others. This step matters because a report that isn’t easy to read or interpret defeats its purpose, even if the information it contains is correct. Readability helps prevent misinterpretation, saves time for readers, and makes the findings actionable. To improve readability, revise for plain language, keep sentences concise, organize the content with a logical flow and clear headings, define any specialized terms, and consider having someone else review it for clarity.